Teleworking Policy

Section 3.X – Teleworking Policy

Teleworking is a cooperative arrangement, based on the needs of the College, each employee’s department, and role, that allows employees to work at alternate work locations for part of their workweek. The College may also require employees to telecommute, as needed, as a condition of employment. Not all positions are conducive to teleworking due to the nature of their duties and responsibilities. A Teleworking arrangement does not change the basic terms and conditions of employment at VanceGranville Community College. Teleworking does not change the essential functions of the role, the employee’s obligations to the College or adherence to College policies and procedures.

(approved May 17, 2021)

Procedures

Teleworking Eligibility

The division’s Vice President must approve any exception to the eligibility rules listed below.

• Employees requesting Teleworking arrangement must have a minimum of nine (9) months of continuous employment (part-time or full-time) at Vance-Granville Community College.
• The nature of the employee’s job allows Teleworking to be appropriate. Job descriptions will include the percentage eligible for Teleworking.
• The employee has no active formal disciplinary actions on file for the last 12 months.
• Teleworking does not adversely affect the College, assigned projects, student advising, student assistance, student relations or the employee’s completion of assigned duties.

Teleworking Approval Process

Your supervisor will review the Teleworking arrangement periodically. If the supervisor determines that the Teleworking agreement is not working effectively or as envisioned, the supervisor may at any time adjust or end the Teleworking arrangement. The employee must perform all of their duties as assigned, as well as and/or different duties that VGCC may assign from time to time.

Further, the employee is obligated to comply with all state and Vance-Granville Community College policies and procedures. Failure to follow Vance-Granville Community College policies or procedures or failure to meet job expectations may result in termination of the Teleworking Agreement or other corrective action including termination.

Once your direct supervisor, Dean/Director, and division’s vice president have approved you for teleworking, the Vance-Granville Community College Teleworking Agreement, located on the VGCC Internal site, must be completed and signed. Once the agreement is signed, it must be filed with Human Resources.

Teleworking Expectations

1. Employees must make themselves available on-site as necessary to attend meetings, training, or other required events.
2. Each Teleworking employee must continue to perform all functions of their role.
3. Teleworking is not intended to serve as a substitute for child or adult care.
4. Teleworking is not intended to be used in place of any paid leave
5. Supervisors may require employees to report to other duty stations, as needed, at times when the employee has previously been approved to work remotely.
6. The College assumes no responsibility for injuries occurring in the employee’s alternate work location outside the agreed upon work hours or for injuries that occur during working hours, but do not arise out of and in the course of employment.
7. Workers’ compensation coverage is limited to designated work areas in employees’ homes or alternate work locations, and employees must follow normal procedures for reporting injury or illness. The College is not liable for injuries to third parties including employee family members.
8. The College assumes no liability for damages to and is not responsible for maintaining employee’s real or personal property resulting from participation in Teleworking
9. The College assumes no responsibility for operating costs, home maintenance or any other costs incurred by employees as a result of Teleworking.
10. The employee agrees to take all necessary precautions to protect College property, including data, from theft, damage, and unauthorized use, in accordance with College policies and procedures.
11. The college does not commit to supplying equipment or internet lines for employees working from home. Home computers must meet the security requirements for connecting to the campus network.

Upon separation of employment or termination of the Teleworking Agreement all College owned property must be returned to the College.