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Student Fundraising and Soliciting

Section 6.X – Student Fundraising and Soliciting


The Vance-Granville Community College Foundation, Inc. is the primary fundraising entity on behalf of the College. However, the College recognizes the value of student clubs and organizations participating in fundraising activities. All fundraising activities must be consistent with the mission of the College and the purposes for which the funds are intended.

Fundraising activities may generate income for student clubs and organizations. Fundraising activities may include, but are not limited to: selling prepackaged goods, holding a silent auction, or working concession stands at community activities. Only College-approved student clubs and organizations may engage in fundraising activities to sell products/services or to collect donations on behalf of their student organization. All oncampus and off-campus fundraising activities must be approved by the College at least two weeks prior to the event by completing and submitting the Fundraising Request Form located on the College internal website.

Approval must be obtained from the executive director of The Vance-Granville Community College Foundation, Inc. prior to soliciting business or private donations of any type for fundraising activities to ensure a conflict of interest does not exist.

All fundraising activities must be conducted in compliance with State regulations concerning the receipting and depositing of cash. All clubs and organizations participating in fundraising activities must appoint a treasurer responsible for cash collections, and the faculty/staff advisor must oversee the activities. Receipts must be logged using a fundraising receipt log detailing type, quantity and price of items sold, and total cash collected. A deposit of all funds raised must be made in the College Business Office within 24 hours of collection (next Business Day). The Fundraising Reporting Form located on the College internal website must be completed and submitted within one week of the completion of all fund-raising activities.

Food & Beverage Guidelines

Student clubs and organizations intending to sell or give away food must adhere to food handling rules and regulations based upon North Carolina Health Department sanitation requirements. Clubs and organizations may sell only prepackaged food items, professionally prepared, pre-wrapped items, and beverages in sealed containers. Canned drinks of any type cannot be sold without prior written approval by the College Business Office, as it may violate other vending service agreements on our campuses.


A raffle is a type of lottery where an individual’s chance of winning is increased by the number of chances purchased. Based on N.C.G.S. 14-309.15 (NC Charitable Gaming Law), raffles shall be limited to two per year for The Vance-Granville Community College Foundation, Inc. and a total of two per year for the College (student clubs and organizations).

Violation of this law is considered a Class 2 misdemeanor. As such, approvals of raffles as a fundraising activity will be very limited and closely monitored. Student clubs and organizations may consider conducting silent auctions as an alternative option for raffles.

(approved July 16, 2018)