Student Code of Conduct

Section Content

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ACADEMIC DISHONESTY

Vance Granville Community College is committed to providing an excellent educational experience for all students. Academic integrity and excellence is an essential component at this level of education; therefore, academic dishonesty is not tolerated. Students should not cheat or attempt to deceive instructors or any College staff member on assignments, tests, exams, etc. The use of Artificial Intelligence (AI) to generate answers or content for homework, papers, lab reports, discussion forums, or any other course assignment is prohibited. Plagiarism, which includes paraphrasing or summarizing another person’s words without proper acknowledgement is prohibited. Academic dishonesty also includes assisting or attempting to assist another student in an act of academic dishonesty including, but not limited to, improper use of AI, plagiarism, and/or other methods of cheating.

The instructor is responsible for documenting instances of academic dishonesty and implementing student discipline procedures. The academic penalty for academic dishonesty‐related violations should be clearly stated by the instructor in each course syllabus and reviewed at the start of each term. Instances of academic dishonesty will be documented using the procedures described below

  • Plagiarism: The college recognizes plagiarism as defined in Black’s Law Dictionary as “the deliberate and knowing presentation of another person’s original ideas or creative expressions as one’s own.” Plagiarism will not be tolerated at Vance-Granville Community College. Faculty will state the College’s definition of plagiarism on course syllabi. Individual departments/programs and instructors may have more stringent plagiarism standards, and in this case, the department/program/course standards shall be clearly stated on the syllabi and shall be followed. Faculty will apply the policy and procedures consistently.
  • Artificial Intelligence (AI): While the use of artificial intelligence (AI) tools for research and learning purposes is encouraged, the generation of answers or content using AI for homework, papers, lab reports, or any other assignment is strictly prohibited. AI- generated content fails to uphold the principles of originality, critical thinking, and independent analysis that are essential to the educational process. Students may utilize AI tools to enhance their research process, gather information, or explore different perspectives. However, it is their responsibility to ensure that the content generated through AI is properly evaluated, analyzed, and incorporated into their own original work. Simply copying or presenting AI-generated content as their own without proper attribution constitutes plagiarism, which will be documented using the procedure described below. There may be times where an instructor allows the use of AI for a specific purpose, but this must be written by the instructor on syllabi with specific instructions as to its use with a link to this policy or with this policy stated as part of the syllabi. However, the use of AI to generate answers or content for homework, papers, lab reports, discussion forums, or any other course assignment is strictly prohibited, and students will be subject to the penalties described in the procedure below.
  • Cheating: Using notes or other material on an exam or class work without permission from the class instructor; receiving information from another student during an exam; obtaining a copy of an exam or questions from an exam prior to taking the exam; submitting someone else’s work as one’s own; or having someone take one’s exam and submitting it as their own exam.
  • Aiding Acts of Academic Dishonesty: Providing information to another student and knowing, or reasonably should have known, that the student intends to use the information for cheating or other deceptive purposes.
  • Classroom Disturbances: Classroom disturbances can also serve to create an unfair academic advantage for oneself or disadvantage for another member of the academic community. Examples of actions that may result in this violation: 1) Interference with the course of instruction or an exam to the detriment of other students. 2) Disruption of classes or other academic activities in an attempt to stifle academic freedom of speech.; and 3) Failure to comply with the instructions or directives.

Academic Dishonesty Procedures

The instructor is responsible for implementing student discipline procedures for academic dishonesty. The College is committed to providing an excellent educational experience for all students. Academic integrity is an essential component to this level of education. The academic penalty for academic-related violations should be clearly stated by the instructor in each course syllabus and reviewed at the start of each term.

  1. Sanctions for Violations
    The following sanctions may be imposed for academic violations:

    1. Re-complete the assignment;
    2. Additional course work;
    3. Loss of credit for the assignment; or
    4. Loss of credit for the class.
    5. Temporary removal from the classroom. More serious violations will be referred to and be addressed by the Student Code of Conduct Officer.
  2. Instructor’s Investigation & Determination
    1. Instructor’s Investigation:
      1. The instructor suspecting the alleged violation shall first present concerns to the student and provide an opportunity for the student to explain or refute the concerns.
      2. The student will be allowed to comment on the evidence or to present evidence to clarify the issue in question.
      3. Based on the evidence presented and the student’s comments, the instructor shall determine whether or not an academic violation has occurred. This determination will result in one of the following findings:
        1. An academic violation did not take place and the issue is resolved.
        2. An act of academic dishonesty did occur in the instructor’s opinion.
    2. Instructor’s Determination:
      The instructor will communicate their findings via email to the student’s official College email address within five (5) business days of the initial meeting with the student. If an email address is not available, the instructor shall send their written findings to the student’s mailing address on record with the College. The findings must contain specific evidence supporting the instructor’s determination. The instructor shall also inform the student of the imposed academic sanctions. The sanction will remain in place unless modified or overturned on appeal.
  3. Occurrence of Academic Violations
    1. First Incident:
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. If this incident is plagiarism, the instructor will discuss with the student how to recognize and avoid plagiarism. Additionally, the instructor will refer the student to the Academic Success Center for additional coaching on how to recognize and how to avoid future incidents of plagiarism. The Academic Success Center will document their support measures in Aviso.
      3. The instructor maintains documentation of corrective measures to support the student in not committing further academic dishonesty.
      4. Reports of academic violations are maintained by the Student Conduct Officer and the Academic Dean with oversight of the course in which the violation occurred.
    2. Second Incident
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. The instructor records a zero for the student on the assignment and informs the student of the zero grade.
      3. The instructor maintains documentation of corrective measures to support the student in not committing further academic dishonesty.
      4. The instructor informs the student that they have been reported to the Academic Dean and Student Conduct Officer for violation of the Student Code of Conduct.
      5. Reports of academic violations are maintained by the Student Conduct Officer and the Academic Dean with oversight of the course in which the violation occurred.
    3. Third Incident
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. The instructor records a zero for the student on the assignment and informs the student of the zero grade.
      3. The instructor also informs the student that an F grade will be reported for the course due to multiple instances of academic dishonesty, regardless of the calculated numerical grade.
      4. The instructor informs the student that they have been reported to the Academic Dean and Student Conduct Officer for violation of the Student Code of Conduct.
      5. The Academic Dean(s) and Student Conduct Officer will meet to determine further sanctions for multiple violations of the Student Code of Conduct.

PLAGIARISM POLICY AND PROCEDURES

Policy

The college recognizes plagiarism as defined in Black’s Law Dictionary as “the deliberate and knowing presentation of another person’s original ideas or creative expressions as one’s own.” Plagiarism will not be tolerated at Vance- Granville Community College.

Faculty will state the College’s definition of plagiarism on course syllabi. Individual departments/programs and instructors may have more stringent plagiarism standards, and in this case, the department/program/ course standards shall be clearly stated on the syllabi and shall be followed. Faculty will apply the policy and procedures consistently.

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Class Procedure

  1. Following the first recorded incident of plagiarism in a class:
    The instructor records a zero for the student on the assignment and informs the student of the zero grade due to the plagiarism or cheating incident. The instructor refers the student to the Academic Success Center for coaching on how to recognize and how to avoid future incidents of plagiarism. This first incident will be documented by the completion of the college’s Report of Plagiarism/Cheating Form and an email will be sent to the student’s VGCC email address to advise him or her of this violation of the College’s Plagiarism Policy. Reports of Plagiarism/Cheating are maintained by the Academic Dean with oversight of the course in which the violation occurred.
  2. Following the second recorded incident of plagiarism in the same class:
    The instructor records a zero for the student on the assignment and informs the student of the zero grade. This second incident will be documented by the completion of the college’s Report of Plagiarism/Cheating Form and an email will be sent to the student’s VGCC email address to advise him or her of this violation of the College’s Plagiarism Policy. The instructor also informs the student that an F grade will be recommended for the course. Academic Deans maintain copies of all reports of cheating/plagiarism. In the event of two or more instances of plagiarism/cheating within the same class or in multiple classes within the same semester, the Academic Dean collects appropriate documentation from the instructor(s) and meets with the Vice President of Student Learning, Engagement and Success to determine appropriate sanctions which may include loss of credit for the course(s).

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CODE OF CONDUCT

Vance Granville Community College (VGCC) is committed to maintaining a safe and positive learning environment for students and employees. Students applying for admission to or taking classes at the college are expected to conduct themselves responsibly and demonstrate high regard for College facilities, property, and personal well-being for themselves and others.

When a student’s behavior disrupts the learning environment or threatens the safety and security of college community, appropriate disciplinary action will be taken following the College’s disciplinary procedures.

Intended to ensure an open and safe campus community, the Student Code of Conduct applies to all prospective and enrolled students; however, more stringent policies of professional behavior may also be required in specific programs of study

The college reserves the right to make changes to the Code of Conduct as necessary. Changes become effective on the date they are posted in this document on the VGCC website.

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Student Rights & Responsibilities

All students are assured the following rights:

  1. freedom to pursue their educational goals
  2. freedom to inquire, assemble, and express their opinions
  3. due process
  4. un-prejudicial evaluation of academic performance (all students are entitled to an explanation of the basis for grades)
  5. the expectation of personal safety and protection of property while on campus
  6. continuity of the educational process.

All students are expected to meet the following responsibilities:

  1. follow the student code of conduct policy and observe College regulations and policies
  2. acquaint themselves with the criteria to meet graduation requirements of the College in his or her program
  3. practice good citizenship.

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Classroom Conduct

The classroom is a place for learning and the exchange of ideas. In order for teaching and learning to occur, the environment must include respect, civility, and common courtesy. Faculty may address the following behaviors in the course syllabus. Class behavior requirements may vary by instructor. If unsure about classroom behavior requirements, students are encouraged to seek guidance from their instructors. The list of behaviors below is not exhaustive; there may be additional requirements provided by instructors that are not listed here. Typically, classroom behavior violations will first be addressed informally by the instructor. Repeated or serious offenses may be referred to the formal disciplinary process.

  1. Tardiness
  2. Attendance
  3. Food and drink
  4. Bringing guests to class
  5. Conversation during class
  6. Required protective equipment
  7. Minor disruptions during class
  8. Cell phones and other electronic devices
  9. Temporary dismissal from class

While students are on Vance-Granville Community College properties or at a Vance-Granville Community College-sponsored event, acts that are illegal or against the College’s rules and regulations may be subject to disciplinary action.
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Academic-Related Violations

  • Plagiarism: The college recognizes plagiarism as defined in Black’s Law Dictionary as “the deliberate and knowing presentation of another person’s original ideas or creative expressions as one’s own.” Plagiarism will not be tolerated at Vance-Granville Community College. Faculty will state the College’s definition of plagiarism on course syllabi. Individual departments/programs and instructors may have more stringent plagiarism standards, and in this case, the department/program/ course standards shall be clearly stated on the syllabi and shall be followed. Faculty will apply the policy and procedures consistently.
  • Artificial Intelligence (AI): While the use of artificial intelligence (AI) tools for research and learning purposes is encouraged, the generation of answers or content using AI for homework, papers, lab reports, or any other assignment is strictly prohibited. AI- generated content fails to uphold the principles of originality, critical thinking, and independent analysis that are essential to the educational process. Students may utilize AI tools to enhance their research process, gather information, or explore different perspectives. However, it is their responsibility to ensure that the content generated through AI is properly evaluated, analyzed, and incorporated into their own original work. Simply copying or presenting AI-generated content as their own without proper attribution constitutes plagiarism, which will be documented using the procedure described below. There may be times where an instructor allows the use of AI for a specific purpose, but this must be written by the instructor on syllabi with specific instructions as to its use with a link to this policy or with this policy stated as part of the syllabi. However, the use of AI to generate answers or content for homework, papers, lab reports, discussion forums, or any other course assignment is strictly prohibited, and students will be subject to the penalties described in the procedure below.
  • Cheating: Using notes or other material on an exam or class work without permission from the class instructor; receiving information from another student during an exam; obtaining a copy of an exam or questions from an exam prior to taking the exam; submitting someone else’s work as one’s own; or having someone take one’s exam and submitting it as their own exam.
  • Aiding Acts of Academic Dishonesty: Providing information to another student and knowing, or reasonably should have known, that the student intends to use the information for cheating or other deceptive purposes.
  • Classroom Disturbances: Classroom disturbances can also serve to create an unfair academic advantage for oneself or disadvantage for another member of the academic community. Examples of actions that may result in this violation: 1) Interference with the course of instruction or an exam to the detriment of other students. 2) Disruption of classes or other academic activities in an attempt to stifle academic freedom of speech.; and 3) Failure to comply with the instructions or directives.

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Discipline for Academic Violations

Academic Dishonesty Procedures

The instructor is responsible for implementing student discipline procedures for academic dishonesty. The College is committed to providing an excellent educational experience for all students. Academic integrity is an essential component to this level of education. The academic penalty for academic-related violations should be clearly stated by the instructor in each course syllabus and reviewed at the start of each term.

  1. Sanctions for Violations
    The following sanctions may be imposed for academic violations:

    1. Re-complete the assignment;
    2. Additional course work;
    3. Loss of credit for the assignment; or
    4. Loss of credit for the class.
    5. Temporary removal from the classroom. More serious violations will be referred to and be addressed by the Student Code of Conduct Officer.
  2. Instructor’s Investigation & Determination
    1. Instructor’s Investigation:
      1. The instructor suspecting the alleged violation shall first present concerns to the student and provide an opportunity for the student to explain or refute the concerns.
      2. The student will be allowed to comment on the evidence or to present evidence to clarify the issue in question.
      3. Based on the evidence presented and the student’s comments, the instructor shall determine whether or not an academic violation has occurred. This determination will result in one of the following findings:
        1. An academic violation did not take place and the issue is resolved.
        2. An act of academic dishonesty did occur in the instructor’s opinion.
    2. Instructor’s Determination:
      The instructor will communicate their findings via email to the student’s official College email address within five (5) business days of the initial meeting with the student. If an email address is not available, the instructor shall send their written findings to the student’s mailing address on record with the College. The findings must contain specific evidence supporting the instructor’s determination. The instructor shall also inform the student of the imposed academic sanctions. The sanction will remain in place unless modified or overturned on appeal.
  3. Occurrence of Academic Violations
    1. First Incident:
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. If this incident is plagiarism, the instructor will discuss with the student how to recognize and avoid plagiarism. Additionally, the instructor will refer the student to the Academic Success Center for additional coaching on how to recognize and how to avoid future incidents of plagiarism. The Academic Success Center will document their support measures in Aviso.
      3. The instructor maintains documentation of corrective measures to support the student in not committing further academic dishonesty.
      4. Reports of academic violations are maintained by the Student Conduct Officer and the Academic Dean with oversight of the course in which the violation occurred.
    2. Second Incident
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. The instructor records a zero for the student on the assignment and informs the student of the zero grade.
      3. The instructor maintains documentation of corrective measures to support the student in not committing further academic dishonesty.
      4. The instructor informs the student that they have been reported to the Academic Dean and Student Conduct Officer for violation of the Student Code of Conduct.
      5. Reports of academic violations are maintained by the Student Conduct Officer and the Academic Dean with oversight of the course in which the violation occurred.
    3. Third Incident
      1. After the instructor’s investigation and determination have been completed, the instructor will document the academic violation by the completion of the college’s Academic Dishonesty Report Form.
      2. The instructor records a zero for the student on the assignment and informs the student of the zero grade.
      3. The instructor also informs the student that an F grade will be reported for the course due to multiple instances of academic dishonesty, regardless of the calculated numerical grade.
      4. The instructor informs the student that they have been reported to the Academic Dean and Student Conduct Officer for violation of the Student Code of Conduct.
      5. The Academic Dean(s) and Student Conduct Officer will meet to determine further sanctions for multiple violations of the Student Code of Conduct.

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Non-Academic Related Violations

  • Accessory – Assisting another in committing a violation of the Code of Conduct or another illegal act. Acting as an accessory is prohibited.
  • Alcoholic Beverages – You may not possess, use, or be under the influence of alcoholic beverages while on campus or at a College sponsored event with the exception of training governed under GS 20-139.1 (g) and NCAC Section .400 Controlled Drinking Programs
  • Animals – You may not bring an animal of any kind on campus; this includes leaving animals in vehicles. Police dogs or animals sanctioned for the purpose of assisting the visually impaired are exempt. Emotional Support Animals are considered a reasonable accommodation for students with a documented disability and a physician’s specific recommendation. Students must submit documentation for their service or Emotional Support Animal to the Office of Accessibility prior to reporting to campus.
  • Assault – You may not threaten to strike or threaten to cause harmful or offensive contact with another person.
  • Battery – You may not strike or cause intentional contact that causes harm or is offensive to another person.
  • Computer Use –The College has a Computer and Network User Policy-VGCC Board Policy. Inappropriate or unauthorized use may result in disciplinary sanctions.
  • Disobedience – You may not disregard reasonable directives of any College employee acting in the interest of the College.
  • Disorderly Conduct – You may not act in a way that will create interruption and disturb the peace of the College.
  • Disrespect – You may not speak or act in a manner that disrespects any person while on campus or while attending any College event.
  • Distribution and Display – You may not distribute or place inappropriate, obscene, or libelous printed materials or pictures on campus.
  • Disruption – You may not disrupt the normal activities of the College by verbally or physically interfering with instruction, meetings, events, or traffic. In addition, you may not cause disruption in buildings, hallways, or outside areas of campus
  • Disruptive Clothing – You may not wear clothing that may cause a disruption or that is provocative or obscene, including undergarments that are visible. Shirts and shoes are required.
  • Drugs – You may not possess, use, or be under the influence of any illegal narcotic (unprescribed medication) or illegal drug in violation of state or federal law.
  • Failure to follow a reasonable request – You may not disregard reasonable directives of any College employee acting in the interest of the College.
  • False Information – You may not present false information that the College has properly and legally requested. Conversely, you may not withhold information that has been properly and legally requested by the College.
  • Fighting – You may not engage in physical altercation with other college community members
  • Forgery – The College prohibits forgery, alteration, duplication, or misuse of College documents, records, computers, or instruments of identification with intent to deceive.
  • Gambling – You may not gamble on campus. Gambling, including unlawful games of chance for money or anything of value, and the sale, barter or other disposition of a ticket, order or any interest in a scheme of chance by any name on college premises or at college-sponsored activities or events.
  • Hazing – No group or individual shall require another student to wear abnormal dress, play abusive or ridiculous tricks, or use frightening or other harassing behavior that subjects those individuals to personal indignity or harm. Any form of hazing is prohibited.
  • Law Violations – You may not violate any local, state, or federal criminal laws on College property. Note: Charges for breaking certain local, state or federal criminal laws off campus may result in disciplinary sanctions by the College.
  • Parking and Motor Vehicles – You may not operate your vehicle in an unsafe manner, or violate rules for vehicle registration, display of decals, or parking (i.e. Disabled Parking Spaces).
  • Probation – The College prohibits violation of the terms of disciplinary probation or any College regulation during the period of probation.
  • Profanity and Offensive Language – Profanity and offensive language are not permitted. While the College does not intend to scrutinize every word spoken, College staff may take issue in instances when a student’s language is deemed unacceptable.
  • Property Damage – The willful and intentional destruction and/or vandalism to college property, and property belonging to others is prohibited.
  • Indecent or obscene behavior – You may not engage in indecent or obscene behavior while on the premises of the college or at a college sponsored or supervised activity. Such behavior may include but may not be limited to inappropriate display of affection, obscene gestures or improper body exposures.
  • Sexual Misconduct – You may not sexually harass any person on campus or engage in sexual activity while on campus. (See Title IX Policies and Procedures)
  • Theft –The willful and intentional taking of property belonging to others or property belonging to the college is prohibited.
  • Threat – You may not engage in behavior that is clearly designed to present harm to the emotional or physical well-being of another person or yourself.
  • Tobacco – VGCC is a 100% Tobacco-Free Campus. You may not use any tobacco product, including cigarettes, e-cigarettes or vaporizers while on any VGCC College Campus property or inside a college vehicle is prohibited. See Tobacco-Free Policy
  • Unauthorized Use of College Documents and Images – You may not forge, alter or misuse College documents, records, equipment or instruments of identification. You may not use the College name, logos, or mascot without proper authorization.
  • Violation of VGCC’s Policy, Rule or Regulation – the College prohibits violation of any VGCC’s policy, rule, or regulation published in hard copy or available electronically on the VGCC website.
  • Violation of Law – The College prohibits violation of any federal, state or local law.
  • Weapons – You may not have a weapon or facsimile of a weapon of any kind, including firearms, knives, and tasers. Law enforcement, corrections and other officials authorized by law are exempt. Possession of weapons on campus or other educational property in violation of NCGS 14-269.2 is prohibited.

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Discipline for Non-Academic Violations

Sanctions for Violations

  1. Verbal Warning – Oral notice that continuation of specified conduct may be cause for more severe disciplinary action.
  2. Reprimand – Written communication which gives official notice to the student that any further disciplinary offense will carry heavier penalties because of this prior infraction.
  3. Disciplinary Probation – Disciplinary probation results in loss of good standing and becomes a matter of record. While on disciplinary probation, the student
    will not be eligible for initiation into any local or national organization and shall not receive any College award or other honorary recognition. The student may not occupy a position of leadership or responsibility with any College or student organization, publication or activity. This sanction prohibits the student from officially representing the College or participating in any extracurricular activities including intramural competitions. Disciplinary probation will be in effect for not less than two (2) semesters including the current semester. Any further disciplinary offenses while under disciplinary probation will result in the student’s immediate suspension.
  4. Restitution – Restitution is paying for damaging, misusing, destroying or losing property belonging to the College, College employees or students. Restitution may take the form of financial payment or appropriate service to repair or otherwise compensate for such damages.
  5. Withholding Academic Records and/or the Right to Register – Withholding transcripts, diplomas or the right to register or participate in graduation ceremonies are imposed when a student’s financial obligations are not met or the student has a disciplinary case pending final disposition.
  6. Temporary Suspension – Temporary suspension is the exclusion from all College property and all College activities pending the resolution of a disciplinary proceeding.
  7. Disciplinary Suspension – Discipline suspension is the exclusion from all College property and all College activities for a specified period of time. This sanction is reserved for those offenses warranting discipline more severe than disciplinary probation. A student under disciplinary suspension must receive specific written permission from the Vice President before returning to campus. Disciplinary suspension appears on the student’s academic transcript.
  8. Expulsion – Expulsion is dismissing from the College. The student may be readmitted to the College only with the approval of the President. Expulsion appears on the student’s academic transcript.
  9. Group Probation – Group probation is given to a College club or other organized student group for a specified period of time. If group violations are repeated during the term of probation, the charter may be revoked or activities restricted.
  10. Group Restriction – Group restriction is removing College recognition during the semester which the offense occurred, or for a longer period (usually not more than one other semester). While under restriction, the group may not seek to add members, hold or sponsor events in the College community or engage in other activities as specified.
  11. Group Charter Revocation – Revocation is the removal of College recognition for a group, club, society or other organization for a minimum of two (2) years. Re-charter after that time must be approved by the President.

In addition to the above stated sanctions, the College may require counseling. The student may be required to attend one or more counseling sessions with a licensed professional counselor. The student may be required to complete counseling before returning to the College after a period of suspension or expulsion. The student must provide written documentation from the licensed professional that the requirement has been met. Additionally, if required by the Conduct Officer, the student must also provide a statement from the licensed professional that the student is able to return to class based on his/her professional judgment. The student may be referred to the College’s licensed professional counselor at no charge or elect to use his/her own licensed professional counselor and bear the cost.

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IMMEDIATE REMOVAL FROM CAMPUS

If an act of misconduct threatens the health, safety or well-being of any member of the academic community and/or seriously disrupts the function and good order of the College, an instructor/staff member will immediately notify any College Vice President or Dean who will immediately meet with the student and direct the student to cease and desist such conduct and advise the student that failing to cease and desist will result in an immediate removal from campus. If the student(s) fails to cease and desist, or if the behavior is such that the student(s) needs to immediately be removed from campus, the College Vice President may then immediately have the student(s) removed from campus.

The College Vice President invoking the removal shall notify the Conduct Officer in writing of the student involved and the nature of the infraction as soon as possible but no more than one (1) working day following the incident. Upon receipt of the College Vice President written notice, the Conduct Officer shall meet with the student as soon as possible to allow the student to present his/her side. If, in the Conduct Officer’s opinion, the student behavior threatens the health, safety and well-being of the College community, the Conduct Officer shall place the student on temporary suspension pending the outcome of the disciplinary matter. Temporary suspension may be imposed only: (a) to ensure the safety and well-being of members of the College; (b) to ensure the student’s own physical or emotional safety and well-being; or (c) if the student poses a direct threat of disruption or interference with the normal operations of the College.

*Campus Security should be made aware of any class dismissal.

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Disciplinary Procedures

In order to provide an orderly system for handling student disciplinary cases in accordance with due process and justice, the following procedures will be followed:

  1. Behavior Incident Report
    Any College employee or student may file written charges with the Conduct Officer against any student or student organization for alleged violations of the Student Code of Conduct. The individual(s) making the charge must complete and submit a Behavior Incident Report within five (5) business days of the incident given rise to the alleged violation.
  2. Investigation and Determination
    The Conduct Officer shall investigate the charges and allegations. Within ten (10) business days after receipt of the incident report, the Conduct Officer shall complete his/her investigation of the charges and shall meet with the student (or student representative(s) on behalf of a student organization), present the results of the investigation and provide the student (or student representative(s) with an opportunity to present his/her side.
    After discussing the alleged violation with the student, the Conduct Officer may act as follows:

    1. Drop the charges;
    2. Impose a sanction; or
    3. Refer the student(s) to a College office or community agency for services.
  3. Notification
    The Conduct Officer shall provide the student with his/her written decision and instructions governing the appeal process. Such notice shall be given in person or sent to the student’s College email address or mailing address of record.

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Disciplinary Sanctions

When students violate College regulations, they are subject to disciplinary action by the College. Disciplinary action may be initiated by a complaint by any person of the College. Students who are found in violation of the College rules and regulations, can expect some form of official action to be taken against them by the College if deemed necessary. The goal in selecting an appropriate sanction in every discipline case is to provide the student with an educational experience and to balance the perceived needs of the individual student. Therefore, the type of action taken in any particular case will depend on several factors, including, but not limited to, the degree of seriousness of the violations, the violator’s awareness about the problems caused by violator’s behavior, and the violator’s degree of maturity and apparent ability and readiness to learn more positive behaviors as a result of having participated in the College conduct process.

Violations should, which may be reported by any college employee, follow the following format:

  1. Report the violation to the Office of the Dean of Students, Equity, Retention & Success and/or Campus Security.
  2. Report the violation using the Code of Conduct Referral Form: Incident Reporting Form

The Dean of Students, Equity, Retention & Success or their representative shall investigate all complaints and determine appropriate sanctions. The disciplinary sanctions represent a range of actions and seek to preserve flexibility in the imposition of punishment and do not imply an order or sequence of sanctions. Once formal sanctions have been determined, the student may accept those sanctions or appeal the decision.

The Student Code of Conduct sanctions are listed below. These sanctions seek to preserve flexibility in the imposition of punishment and do not imply an order or sequence of sanctions. The sanctions in each case will be determined by the factors related to each specific case. Any hearing agent, such as the Student Engagement and Success Office, upon finding a violation of College rules and regulations, may apply any one of these sanctions or a combination of these, in an effort to effectively respond to the situation of the case before them. Discipline is also
progressive so a student who is already on “College Probation” and is found to have violated another College policy may receive a more severe sanction.

Disciplinary Sanctions:

The following Disciplinary sanctions may be imposed for non-academic offenses: The severity of sanctions imposed is based upon the nature of the offense.

  1. Case Dismissed – An action which closes a case for any one of the following reasons: a) not responsible finding is reached by the hearing body/officer, or b) there is a lack of sufficient information and/or evidence.
  2. Reprimand – A verbal or written communication which gives official notice to the student that he/she has violated the College rules and regulations and/or that any subsequent violation of the Student Code of Conduct may carry heavier penalties because of this prior infraction.
  3. Loss of Privileges – An action which restricts a student from participating in various college activities or events.
  4. Interim Loss of Privileges– An action which restricts a student from participating in various college activities or events temporarily until the investigation ends.
  5. No contact – An action which requires a student to avoid contact with another student or a group of students until such time the order is lifted.
  6. Interim No Contact– An action while an investigation into alleged misconduct is ongoing, there is mutual “no contact” order between you and another person(s)
  7. Apology Letter – An action which requires a student to write a letter of apology related to the incident being investigated.
  8. College Probation – A probationary status imposed for a specified time, not to exceed one calendar year during which a student is expected to show a positive change in behavior. In addition, conditions and restrictions appropriate to the offense may be imposed. Any further violation of the probation will be basis for more severe disciplinary action.
    1. General Probation – An individual may be placed on general probation when involved in a minor disciplinary offense. General probation has two important implications: first, the individual is given the chance to show his/her capability and willingness to observe the Student Code of Conduct without further violation; second, if an additional violation occurs, additional sanctions will be imposed. The probation will be in effect for determined time presented by College.
    2. Restrictive Probation – Restrictive Probation results in loss of good standing and becomes a matter of record in the student’s file Restrictive conditions may limit activity or access to certain places within the College community. Generally, the individual will not be eligible for initiation into any local or national organization, and may not receive any College award or other honorary recognition. The individual may not occupy a position of leadership or responsibility with any College or student organization, publication, or activity. This probation will be in effect for no more than two terms. Any violation of restrictive probation may result in immediate suspension.
  9. Suspension from College – Suspension status excludes a student from classes and from all privileges and activities of the College for a specified period of time, not to exceed one calendar year. This action may be deferred to become effective after a certain date. During the period of suspension, a student is not permitted to be on the College property or use the facilities or equipment without the expressed permission of the Student Engagement and Success Office. If the conditions of the suspension are violated, they will be subjected to further disciplinary action.
  10. Interim Suspension – As a general rule, the status of a student accused of violations of the Student Code of Conduct should not be altered until a final determination is made regarding the charges against him or her. However, interim suspension may be imposed upon a finding that the continued presence of the accused student on campus constitutes a threat to the safety and well-being of the accused student or any other member of the College community or its guests, or that the continued presence of the student on campus creates a risk of disruption of classroom or other college-related activities. Interim suspension may result in exclusion from class and/or other privileges including presence on college property or college-sponsored activities until a final decision has been made concerning the alleged violation.
  11. Expulsion – A student may be dismissed (expelled) from the College for conduct which is not in the best interest of the student, or of the College. Expulsion is a permanent dismissal from the College, which includes no trespassing on any sites operated by the College. At the end of this period of expulsion, the student may be re-admitted to the College only with the approval of the College President or their designee. Students who successfully petition their return to the College are immediately placed on conduct probation.

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Conditions

The Dean of Students, Equity, Retention & Success or his/her representative may attach conditions to any disciplinary action, including but not limited to the following:

  1. Restitution – A student may be required to pay for damaging, misusing, destroying, or losing property belonging to the College, College personnel, or student(s).
  2. Loss of academic credit for a course –This may be imposed as a result of severe or repeated academic dishonesty. Note: The instructor may impose loss of credit or grade for an individual assignment or assignments as an alternative.
  3. Group Probation – This is assigned to a College club or other campus organization for a specified period of time. If group violations are repeated during the probationary period, the charter may be revoked or activities restricted.
  4. Group Restriction – While under restriction, a campus group may not seek or add members, hold or sponsor events in the College community, or engage in other activities as specified.
  5. Group Charter Revocation – This action removes recognition for a group, club, society, or other organization for a minimum of two (2) years. In order to be chartered again after the period of revocation has ended, the request must be approved by the Student Government Association and the College President.

Notice: Vance-Granville Community College reserves the right, under Federal law, to include notations of disciplinary sanctions on a student’s academic transcript. Once formal sanctions have been determined, the student may appeal the decision. See Order of Disciplinary Appeals Procedures.

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Due Process

All students are entitled to due process. Due process provides students with the following rights:

  • Be advised in writing of all alleged
  • Be advised of the identity of the individuals who will be present at the hearing/investigation.
  • Be informed of any evidence provided at any stage of the
  • Have the option of submitting a written account relating to the alleged
  • Be provided written notification of the charges at least two (2) business days prior to any hearing or administrative review on the charge.
  • Inform the student that they are presumed innocent until found in violation of the Code of Conduct by the preponderance of the evidence.
  • Request a delay of the hearing for extenuating circumstances only, which will be granted at the discretion of the Vice President of Learning, Student Engagement and Success or their designee.
  • Admit responsibility for any or all of the
  • Present relevant evidence and
  • Request an alternate employee with the same disciplinary authority as the Dean of Students, Equity, Retention & Success, if it can be proven that there may be The request should be made to the Office of the Vice President of Learning, Student Engagement and Success.
  • Appeal a decision based upon the guidelines stated in the outcome correspondence received by the student.

Order of Disciplinary Appeals Procedures

Once an official report of an alleged violation of College rules is accepted, the office is required to produce a “Specification of Charges.”

Specification of Charges

Lists the information about the alleged offense, the rules allegedly violated, the name of known witnesses to the situation and/or other sources of information, which support the allegations, and the time a hearing is scheduled to review these allegations. This information is sent to the accused prior to the hearing.

Rights of the Accused

The accused may elect to:

  1. Voluntarily accept sanctions imposed by the Office of the Dean of Students, Equity, Retention & Success or
  2. Students who question the fairness of Disciplinary action taken against them are entitled to submit an appeal. Request a hearing before the Judicial Committee by completing a Disciplinary Appeals The appeal must be filed with the Associate Vice President of Student Services within 10 College business days from the date on the disciplinary action letter. If a student requests an appeal, the sanctions assigned will be in effect while the appeal process takes place.

An appeal must be based on one or more of the following grounds:

  1. Insufficient evidence to support the decision.
  2. New evidence unavailable at the time of the original hearing
  3. Procedural error serious enough to affect the outcome of the hearing
  4. Excessive or inappropriate sanctions
  5. Discrimination based on the appellant’s membership in a protected group (race, gender, sexual orientation etc.)

Students who appeal sanctions of conduct (warning and conduct probation) may have their request granted, but not guaranteed. This decision will be made within the Office of the Associate Vice President of Student Services and if granted, the hearing officer’s decision is considered final.

Students who appeal sanctions of conduct dismissal (suspension or expulsion) may be provided the opportunity to convene a Judicial Review Hearing Committee, but not guaranteed. This decision will be made within the Office of the Associate Vice President of Student Services and if granted, the hearing officer’s decision is considered final.

The Vice President of Learning, Student Engagement, & Success may summon the committee for a hearing within 10 business days from the receipt of the Appeals request. The committee is comprised of faculty, staff, and students.

Judicial Appeal Hearing Process

The Judicial Committee will:

  1. Hear the complaint from those initiating disciplinary action, along with any witnesses. All participants (Complainants and Respondents) involved in the judicial hearing process, are expected to be familiar with the College’s Student Code of Conduct Policy printed in the Vance Granville Community College Student Catalog. The purpose of the hearing is to address a student’s potential sanction of conduct dismissal (suspension or expulsion)
  2. Hear the appeal from the accused, along with any witnesses (legal counsel may be present but cannot participate in this hearing process). If participants have any witnesses that will testify on their behalf relating only to the appeal in question, participants are required to submit those names to the Associate Vice President of Student Services no later than five (5) business days prior to the hearing including the nature of their testimony

Basic procedural rights of the accused include the following:

  1. The right to counsel. The role of the person acting as counsel is solely to advise the student. The counsel shall not address the If the student opts to bring counsel, the student must inform the Vice President of Learning, Student Engagement, & Student Success of this intention when the request for the hearing is filed no later than five (5) business days prior to the hearing. If the student brings counsel to the hearing without so informing the Associate Vice President of Student Services, the committee chairperson will give the student the option of proceeding without counsel or postponing the hearing.
  2. The right to request that the committee chairperson disqualify any member of the committee for prejudice or bias. Additionally, if a faculty or staff member is the defendant, the faculty or staff member also has the right to request that a committee member is disqualified for prejudice or bias.
  3. The right to present new evidence that was unavailable at the time of the
  4. The right to face the person(s) bringing the charge(s). The accused will not be able to question the accuser during the appeal process.
  5. The right to hear witnesses on behalf of the person bringing the
  6. The right to testify or to refuse to testify without such refusal being detrimental to the
  7. The right to appeal the decision of the committee to the president who will review the official record of the The appeal to the president must be in writing and it must be made within 10 business days of the receipt committee’s decision.

The conduct of the committee hearings is as follows:

  1. Hearings before the committee shall be confidential and closed to all persons except the following:
    1. The (Absence of the student will result in adjournment of the hearing and the appeal process will end. All assigned sanctions will stand).
    2. The faculty or staff member bringing the charge against the or being accused by the student.
    3. Counsels if applicable (see The Right to Counsel)
    4. Witnesses who shall:
      1. Give testimony singularly and in the absence of other
      2. Leave the committee meeting room immediately after completion of the testimony. The Associate Vice President of Student Services will keep copies of all correspondence and rulings surrounding the hearing.
    5. The committee shall have the authority to render written advisory opinions concerning the meaning and application of this code
    6. Upon completion of a hearing, the committee shall meet in executive session to determine concurrence or non-concurrence with the original finding and to recommend sanctions, if applicable.
    7. Decisions of the committee shall be made by majority In the event of tie, the administrative liaison(s) of the committee will have the deciding vote.
    8. In any situation, the Associate Vice President of Student Services, may deem a question by the committee inappropriate and will instruct the committee take appropriate actions concerning questioning
    9. After the decision of the committee, the Associate Vice President of Student Services shall send a certified letter to the student’s address on file in the admissions office providing the student with the committee’s decision.
  2. Appeal to the President: A student who disagrees with the findings of the committee may appeal in writing to the president within ten (10) business days after receipt of the committee’s decision. The president shall have the authority to:
    1. Review the findings of the proceedings of the
    2. Hear from the student, the Associate Vice President of Student Services, and the members of the committee before ruling on an appeal
    3. Approve, modify, or overturn the decision of the
    4. Inform the student in writing of the final decision within five (5) business days of the receipt of the appeal. The decision of the President is final.

The Associate Vice President of Student Services will decide if a student may attend classes during an Appeals process. Each case is decided individually.

Note: Academic Grievance/Grade Appeals information is located in the Academic section of this catalog.

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