Student Permanent Records

The College maintains a permanent record on each student, including the application documents, a transcript of courses taken at VGCC, and other relevant documentation.

 

Release of Information: Family Educational Rights & Privacy Act

Vance-Granville Community College, in compliance with the Family Educational Rights and Privacy Act of 1974, releases no personal, identifiable information about students without the expressed written consent of the student. Exceptions to this practice are those types of information defined by law as "directory information."

The directory information may be published or made available without the consent of the student. However, any student not wishing any of these types of information released may request in writing to the Vice President of Student Affairs that it not be released.

 

Procedures Governing Release of Information

Written approval of the student is required before a transcript from his/her official record may be released. Exceptions to the above include:

 

1. The Admissions/Records Office may release transcripts of information from official records, including reports of standing to academic and administrative staff members of Vance-Granville Community College whose responsibilities require this information.
2. The Admissions/Records Office may honor appropriate requests for directory-type information from student records. VGCC defines the following as directory:
   • Name
   • Program of Study
   • Address
   • Degrees and awards received
   • Dates of Enrollment
3. The Solomon Amendment requires by federal law that the college release the following information, in addition to directory information,to military recruiters when requested:
   • Date of Birth
   • Telephone Number